Facility Management Systems

Facility management helps in making the work environment harmonious. It helps to increase productivity, take strategic decisions, decrease expenses, implement measures for safety and healthcare and many more. It mainly helps people in the organisation and guarantees comfort, efficiency and sustainability. Facility management systems are provided by professional IT companies who render solutions based on your specific requirements. They are responsible for providing maintenance, security and overall functionality of an office building or workplace.

Facility Management includes multiple functionalities such as human resources, marketing, hospitality, information technology, accounting, and cleaning. Facility management is essential for a business to operate successfully by managing its daily operations effectively and efficiently. It provides support to the core objectives of the business and helps the business to achieve them.

It can be applied to any business, such as manufacturing or large production facility, which have their factories in multiple locations or a commercial office operating on a floor of a building or even a school. Facility management systems can help you manage and control your office space and assets to meet business organisations irrespective of your industry.

Facility Management Systems provide multiple functionalities that help the business to meet its goals and perform its operations effectively. Generally, these functions can be divided into hard and soft facility management.

Hard facilities include physical components of the company and elements such as systems, people, equipment, processes, physical infrastructure of the company and technology. It is developed keeping in consideration business strategies and customer strategies to meet the specific needs of your business. It includes management of the following:

Soft facilities are things you can customise and offer. There are multiple ways to handle these facilities. These are essential in making the work environment positive, comfortable and more productive. It includes enhancing the security and comfort of the workplace and directly benefits the employees. Soft facilities include management of the following:

It is a special tool that provides a comprehensive solution to cater different needs of the company. Using this software, it becomes easier for the business to manage and control different business operations. It helps the business in many ways, some of which are mentioned below:

It helps in making data-driven decisions.
Managing staff performance.
Managing equipment performance.
Keeping the workplace clean and safe by scheduling routine services.
Schedules regular maintenance.
Compliance with the industry standards and regulations.

Sensors are used to regulate and manage various assets and working conditions of the employees, such as changing heating, cooling, humidity levels and lighting based on the ambient. It is also required to maintain air quality, monitor and track assets and detect any abnormalities. If an issue is found, the system sends an alert to the concerned person and accordingly, immediate actions can be taken.

It is essential for businesses to reduce their energy consumption and follow sustainable practices to meet business growth. This technology helps the business to identify problems and reduce their overall expenses. Utility tracking helps in automatically picking utility bills and managing them. It helps businesses to compare costs and pinpoint inefficiencies, evaluate the breakdown of costs, and analyse capital investment for projects and equipment upgrades.

Advantages

Advantages of Facility Management System

Facility Management Systems are essential for businesses to significantly improve their productivity, profitability, scalability and sustainability. Facility management uses sensors, software and utility tracking to help businesses manage hard and soft facilities. It is also beneficial for managing assets, regulatory compliance, managing finances and making informed business decisions. Hence, investing in facility management systems can greatly benefit the business and help attain business objectives and goals.

Asset Tracking

Asset Tracking and Management

Businesses have many assets, and management of each asset can be a cumbersome task and prone to mistakes. For efficient and effective management of the assets, facility management systems can be used. Asset tracking is possible with the help of these software solutions. You can get real-time information, status, specifications, performance insights of assets and many more by using facility management.

Employee Wellbeing

Employees are also an important asset of the organisation. Hence, their well-being is essential. Facility management software can be used to increase the productivity of the employees. Using IoT-based sensors, you can increase or decrease the temperature, humidity, and lighting of the office to make the workplace more comfortable for your employees. You can also allow employees to schedule their meetings using the system and manage their activities accordingly.

Regulatory Compliance

The facility management system also ensures that your business is complying with industry standards and regulations. Depending upon the nature and field of business, facility management software can send alerts in case you are at any risk of non-compliance or liabilities. These alerts can help you take prompt preventive actions and help in meeting regulatory compliance.

Project Management

Facility management can significantly help in project management. It is essential to ensure that all the requirements are met, working within the budget, meeting deadlines, highlighting milestones and incorporating feedback. Facility management systems can help streamline project management operations and in successful completion of the project.

Financial Control

Managing the finances is essential in the business, especially when profitability increases. With the help of a facility management system, you can manage purchase orders, ensure transparency, manage quotes and compare offerings by different suppliers, effectively manage sale invoices and many more.

Better Decision Making

Using a facility management system, you can analyse the working of different departments and get insights about business operations, strategies and plans. These software solutions can also provide accurate predictions and estimates regarding business goals. You can also analyse and compare results, which will help you identify problems and areas that need improvement. Accordingly, you can make informed and better business decisions.

Space Optimisation

It is essential to effectively utilise office space to avoid overcrowding and inefficient use of space. Using a facility management system, you can analyse if the space is sufficient for new resources and employees or if additional space is required. You can also use modern methodologies such as open-plan offices and hot-desking.